Service · Personal Data
Personal Data: Audit, Localization and Compliance Support for your business
We put personal data processing in order: from audit to defense during a regulatory inspection
Who it applies to
You are already processing personal data if your website includes:
This applies to almost any website, even if you do not work directly with end users.
Contact form
If a user leaves contact details, you are already collecting personal data
Registration / account
You are no longer merely collecting data: you store and process it
Analytics, cookies, pixels
Counters and pixels can transmit data to third-party services
CRM, chats, integrations
Data is stored, processed, and exchanged within connected systems
In this case, regulatory requirements apply regardless of your website size.
The problem
Most companies face the same situation
The website is live, forms are in place, policies are published, and data is being collected. From the outside, everything looks fine — but internally, documents, systems, and actual processes often don't align.
Approach
You need a system, not standalone documents
We analyze how your processes actually work — not just what is written in documents.
Typical gap
It is not enough to have a policy: it must reflect how data is actually processed in practice.
Most often, the problem shows up here
- 01
Data scope
The actual data collected exceeds what is documented.
- 02
Consent
Consent does not cover real processing scenarios.
- 03
External services
Data is transferred via third-party services without proper legal structure.
- 04
Localization
Localization is missing or not properly implemented.
- 05
Process alignment
There is no alignment between website, CRM, and internal procedures.
- 06
Regulatory notification
Notification is missing or submitted incorrectly.
These inconsistencies are the primary source of regulatory claims.
When clients contact us
Typical situations
Data processing compliance
Need to verify whether actual processes are compliant.
Launching a new product or funnel
Important to set up forms, consents, and documents correctly in advance.
Using foreign infrastructure
Need to assess storage, transfer, and localization risks.
Questions about cookies, analytics, CRM
We analyze what data is collected and where it flows.
Preparing documents and consents
We build a document set aligned with actual data processing.
Regulator request received
We help formulate a position and prepare a proper response.
How it usually starts
Most clients come with a specific request
Such as responding to a regulator inquiry or quickly fixing the website. However, analysis usually reveals a broader issue: the website, documents, CRM, and actual processes are not aligned.
Important
The risk is not limited to fines
The most critical risk is website blocking and loss of traffic. That's why we focus on the entire data processing system, not just documents.
What we do
Working with personal data includes three key areas
User-facing layer
- Privacy policy
- Consent forms
- Cookie policy
- Terms of use
Internal documentation
- Processing policies
- Registers and logs
- Access control and orders
- Security policies
Processing model
- Data flow diagram
- Storage model
- Third-party interactions
Localization
Personal data localization
If you process personal data of users from Russia, it is critical to understand where data is collected → stored → processed.
We help to:
- Analyze system architecture
- Identify risk areas
- Determine whether localization is required
- Design a compliant model
- Align processes and documentation
Assistant
Answer a few questions and we'll suggest a solution
What does your website collect?
Select all that apply
For users located in Russia, consultations are provided via our Russian website
How we work
Five steps — from audit to ongoing support
01
Audit
We analyze your website, processes, data flows, and systems
- Data collection points
- CRM and analytics
- Third-party services
- Existing documents
02
Risk identification
We identify gaps between actual and declared processes
- Consent and forms analysis
- Localization risks
- Document inconsistencies
- Risk prioritization
03
Model design
We define the data processing and storage structure
- Data types and sources
- Storage model
- Roles and access
- Third-party chain
04
Compliance alignment
We update documents, forms, and processes
- Policies and consents
- Cookie policy
- Regulatory notification
- Internal procedures
05
Ongoing support
We assist with regulator interaction and ongoing compliance
- Responses to requests
- Audit support
- Team guidance
- Document updates
At each stage you understand what is happening and why it matters
Documents
The project may include
Privacy policy
Consent forms
Cookie policy
Terms of use
Internal policies
Registers and logs
Data flow diagram
Storage model
The final scope depends on the project and is defined after analysis.
Result
What you get
A consistent data processing system
01Alignment between documents and actual processes
02Properly functioning consent mechanisms
03Reduced regulatory risks
04Readiness for audits and inspections
05
The result is not just documents — it's a configured data processing system
Self-check
Check your risks
We provide materials for a quick self-assessment:
- Risk checklist
- Website compliance checklist
- List of common issues
Free
Get self-assessment materials
Use them right away — no call or request required.
Get started
Request a preliminary assessment
To evaluate your case, we typically need:
- Website link
- Brief business description
- What data is collected
- Tools and services used
We will assess risks and propose a working model — without unnecessary formalities.